| Bylaws Of Georgia Juvenile Services Association, Inc. ARTICLE I NAME, OBJECT, AND PURPOSE |
Section I: Name: The name of this organization shall be the “Georgia Juvenile Services Association, Inc.”
Section II: Purpose: The purpose of this corporation shall be:
a) To promote a program of public information and education in order to guide, maintain and enlightened public interests in effective
programs for the delinquent, deprived, mentally ill and unruly children in Georgia.
b) To advance the sciences, processes and arts of Juvenile Services and to further the professional standards and training of personnel
working in the juvenile corrections field.
c) To make studies and recommendations in matters pertaining to legislation affecting juvenile services before the Georgia Legislature and
the Congress of the United States.
d) To improve communication among members of the corporation through the use of newsletters, resource guides, and periodic meetings.
Section II: Purpose: The purpose of this corporation shall be:
a) To promote a program of public information and education in order to guide, maintain and enlightened public interests in effective
programs for the delinquent, deprived, mentally ill and unruly children in Georgia.
b) To advance the sciences, processes and arts of Juvenile Services and to further the professional standards and training of personnel
working in the juvenile corrections field.
c) To make studies and recommendations in matters pertaining to legislation affecting juvenile services before the Georgia Legislature and
the Congress of the United States.
d) To improve communication among members of the corporation through the use of newsletters, resource guides, and periodic meetings.
| ARTICLE II MEMBERSHIP DUES |
Section I: The membership of this corporation shall consist of persons who are directly or indirectly involved in the care, treatment, and/or
rehabilitation of juvenile or adult offenders.
Section II: The dues required for membership and for corporation affiliations shall be set from time to time by the Executive Committee and
shall be effective for twelve months.
Section IIA: Application for membership in the corporation shall contain the name, title or position, and location of employment.
Application must be in writing upon the form accepted, prescribed and furnished by the corporation.
Section III: Only those members who have paid their prescribed dues may vote, hold office, or serve as committee chairpersons.
Section IV: The Executive Committee of the corporation may terminate or suspend any member who fails to pay dues as prescribed.
Section V: Donations to the corporation for specific purposes maybe accepted by the Treasurer upon the approval of the Executive
Committee.
rehabilitation of juvenile or adult offenders.
Section II: The dues required for membership and for corporation affiliations shall be set from time to time by the Executive Committee and
shall be effective for twelve months.
Section IIA: Application for membership in the corporation shall contain the name, title or position, and location of employment.
Application must be in writing upon the form accepted, prescribed and furnished by the corporation.
Section III: Only those members who have paid their prescribed dues may vote, hold office, or serve as committee chairpersons.
Section IV: The Executive Committee of the corporation may terminate or suspend any member who fails to pay dues as prescribed.
Section V: Donations to the corporation for specific purposes maybe accepted by the Treasurer upon the approval of the Executive
Committee.
| ARTICLE III OFFICERS |
Section I: The officers of the corporation shall be the President, First Vice-President, Second Vice-President, Secretary, Treasurer,
Communication Chairperson, Membership Chairperson, Parliamentarian and Past President. The Parliamentarian will be appointed by the
President. No person may serve in two positions simultaneously. The corporation’s board shall also be comprised of representatives of the
various districts and institutions to be enumerated later. These officers shall comprise the Executive Committee of the corporation. No officer
shall miss more than three (3) Executive Committee meetings per term of Executive Committee meetings. All absences will be reviewed by the
President and shall be presented to the Executive Committee for the acceptance of a valid excuse for missing more then three (3) Executive
Committee meetings.
Section II: President: The President shall:
(a) call and preside over all meetings;
(b) in every way endeavor to promote the interest and purposes of the corporation;
(c) appoint all standing and special committee chairpersons;
(d) sign all policy statements, membership certificates/cards, and such other papers and correspondence as the Executive Committee may
direct;
(e) serve as ex-officio member of all committees;
(f) be principle liaison officer with all other related professional organizations;
(g) make, or cause to be made, a full written report of all corporation activities and expenditures at membership meetings;
(h) call special meetings and special membership meetings when requested;
(i) perform such other acts as the Executive Committee may direct, or as are usually performed by an officer of the corporation, and
(j) assist in the planning of the annual training conference.
Section III: First Vice-President: The First Vice-President shall:
(a) succeed the President when the President’s term of office expires;
(b) perform the duties of the President in his or her absence;
(c) give assistance to the President as determined by the President;
(d) serve as an ex-officio member of all standing committees;
(e) assist in the planning of the annual training conference, and
(f) serve as Co-Program Chairperson for the corporation’s annual training conference.
Section IV: Second Vice-President: The Second Vice-President shall:
(a) succeed the First Vice-President when the First Vice-President transfers to President;
(b) perform the duties of the President in the absence of the President and First Vice-President;
(c) give assistance to the President as determined by the President;
(d) serves as an ex-officio member of all standing committees;
(e) assist in the planning of the annual training conference, and
(f) serve as Co-Program Chairperson for the corporation’s annual training conference.
Section V: Secretary: The Secretary shall:
(a) perform the duties of the President in the absence of the President, First Vice-President and Second Vice-President;
(b) keep a written record of all corporation meetings and proceedings;
(c) sign all papers and correspondence as the Executive Committee may direct;
(d) prepare, deliver, and/or mail/fax all notices of the corporation’s membership meetings;
(e) prepare the minutes of the corporation’s membership meetings and mail/fax the minutes to the members of the Executive Committee at
least a week prior to the next scheduled meeting;
(f) assist in the planning of the annual training conference, and
(g) submit a full written report of the proceeding of the corporation’s annual training conference and the membership meetings at the next
such regular meeting of the corporation.
Section VI: Treasurer: The Treasurer shall:
(a) perform the duties of the President in the absence of the President, First Vice-President, Second Vice-President and Secretary;
(b) deposit all funds which the corporation may hold in an approved bank or depository and disburse the funds necessary for the purposes of
the corporation as approved by the President;
(c) assist in the planning of the annual training conference, and
(d) make a full written report of all financial transactions of the corporation at the annual training conference and regular meetings.
Section VII: Communications Chairperson: The Communications Chairperson shall be responsible for the publications of the corporation,
including but not limited to newsletters, membership rosters, resource materials and correspondence with the membership. The
Communications Chairperson shall assist in the planning of the annual training conference.
Section VIII: Parliamentarian: The Parliamentarian will rule on all issues of parliamentary procedure during any session of business, in
accordance with Robert’s Rule of Order and shall assist with the planning and registration of the annual training conference.
Section IX: Membership Chairperson: The Membership Chairperson shall be responsible for maintaining a list of active members,
collecting membership dues and documenting same, distributing membership cards/certificates, distributing copies of the bylaws,
distributing renewal letters one month prior to member’s expiration, and recruiting new members for the corporation. The Membership
Chairperson shall assist in the planning of the annual training conference.
Section X: District Representatives: The District Representatives shall be the administrative officers of their region. He or she shall act as
a liaison between the District and the Executive Committee. The District Representative shall be responsible for minutes of the district
meetings. The District Representative shall have the responsibility for gathering and forwarding to the Executive Committee information for
the corporation’s newsletters, membership rosters, or other activities within the districts.
Section XI: Institutional Representatives: The Institutional Representatives shall be the administrative officers of their institution,
either the Regional Youth Detention Centers or the Youth Development Campuses. It is the responsibility of the Institutional Representative to
make sure that the concerns of their staff are addressed. The Institutional Representatives shall be responsible for minutes of the institutional
meetings. The Institutional Representatives shall have the responsibility for gathering and forwarding to the Executive Committee
information for the corporation’s newsletters, membership rosters, or other activities within the institutions. The Institutional Representative
shall serve as a liaison between the institutions and the Executive Committee.
Communication Chairperson, Membership Chairperson, Parliamentarian and Past President. The Parliamentarian will be appointed by the
President. No person may serve in two positions simultaneously. The corporation’s board shall also be comprised of representatives of the
various districts and institutions to be enumerated later. These officers shall comprise the Executive Committee of the corporation. No officer
shall miss more than three (3) Executive Committee meetings per term of Executive Committee meetings. All absences will be reviewed by the
President and shall be presented to the Executive Committee for the acceptance of a valid excuse for missing more then three (3) Executive
Committee meetings.
Section II: President: The President shall:
(a) call and preside over all meetings;
(b) in every way endeavor to promote the interest and purposes of the corporation;
(c) appoint all standing and special committee chairpersons;
(d) sign all policy statements, membership certificates/cards, and such other papers and correspondence as the Executive Committee may
direct;
(e) serve as ex-officio member of all committees;
(f) be principle liaison officer with all other related professional organizations;
(g) make, or cause to be made, a full written report of all corporation activities and expenditures at membership meetings;
(h) call special meetings and special membership meetings when requested;
(i) perform such other acts as the Executive Committee may direct, or as are usually performed by an officer of the corporation, and
(j) assist in the planning of the annual training conference.
Section III: First Vice-President: The First Vice-President shall:
(a) succeed the President when the President’s term of office expires;
(b) perform the duties of the President in his or her absence;
(c) give assistance to the President as determined by the President;
(d) serve as an ex-officio member of all standing committees;
(e) assist in the planning of the annual training conference, and
(f) serve as Co-Program Chairperson for the corporation’s annual training conference.
Section IV: Second Vice-President: The Second Vice-President shall:
(a) succeed the First Vice-President when the First Vice-President transfers to President;
(b) perform the duties of the President in the absence of the President and First Vice-President;
(c) give assistance to the President as determined by the President;
(d) serves as an ex-officio member of all standing committees;
(e) assist in the planning of the annual training conference, and
(f) serve as Co-Program Chairperson for the corporation’s annual training conference.
Section V: Secretary: The Secretary shall:
(a) perform the duties of the President in the absence of the President, First Vice-President and Second Vice-President;
(b) keep a written record of all corporation meetings and proceedings;
(c) sign all papers and correspondence as the Executive Committee may direct;
(d) prepare, deliver, and/or mail/fax all notices of the corporation’s membership meetings;
(e) prepare the minutes of the corporation’s membership meetings and mail/fax the minutes to the members of the Executive Committee at
least a week prior to the next scheduled meeting;
(f) assist in the planning of the annual training conference, and
(g) submit a full written report of the proceeding of the corporation’s annual training conference and the membership meetings at the next
such regular meeting of the corporation.
Section VI: Treasurer: The Treasurer shall:
(a) perform the duties of the President in the absence of the President, First Vice-President, Second Vice-President and Secretary;
(b) deposit all funds which the corporation may hold in an approved bank or depository and disburse the funds necessary for the purposes of
the corporation as approved by the President;
(c) assist in the planning of the annual training conference, and
(d) make a full written report of all financial transactions of the corporation at the annual training conference and regular meetings.
Section VII: Communications Chairperson: The Communications Chairperson shall be responsible for the publications of the corporation,
including but not limited to newsletters, membership rosters, resource materials and correspondence with the membership. The
Communications Chairperson shall assist in the planning of the annual training conference.
Section VIII: Parliamentarian: The Parliamentarian will rule on all issues of parliamentary procedure during any session of business, in
accordance with Robert’s Rule of Order and shall assist with the planning and registration of the annual training conference.
Section IX: Membership Chairperson: The Membership Chairperson shall be responsible for maintaining a list of active members,
collecting membership dues and documenting same, distributing membership cards/certificates, distributing copies of the bylaws,
distributing renewal letters one month prior to member’s expiration, and recruiting new members for the corporation. The Membership
Chairperson shall assist in the planning of the annual training conference.
Section X: District Representatives: The District Representatives shall be the administrative officers of their region. He or she shall act as
a liaison between the District and the Executive Committee. The District Representative shall be responsible for minutes of the district
meetings. The District Representative shall have the responsibility for gathering and forwarding to the Executive Committee information for
the corporation’s newsletters, membership rosters, or other activities within the districts.
Section XI: Institutional Representatives: The Institutional Representatives shall be the administrative officers of their institution,
either the Regional Youth Detention Centers or the Youth Development Campuses. It is the responsibility of the Institutional Representative to
make sure that the concerns of their staff are addressed. The Institutional Representatives shall be responsible for minutes of the institutional
meetings. The Institutional Representatives shall have the responsibility for gathering and forwarding to the Executive Committee
information for the corporation’s newsletters, membership rosters, or other activities within the institutions. The Institutional Representative
shall serve as a liaison between the institutions and the Executive Committee.
| ARTICLE IV ELECTION, REMOVAL AND VACANCIES |
Section I: Initial nominations of the Second Vice-President, Secretary, Treasurer, Communication Chairperson, and Membership Chairperson
shall be made by the Nominations Committee which shall consist of the District and Institutional Representatives. The Nominations
Committee shall submit requests for nominations to the membership of the corporation (90 days prior to annual conference). The membership
shall return nominations within 30 days to the Nomination Committee. The Nomination Committee has 15 days to mail out official ballots to
the membership for voting. The membership has 30 days to return ballots to be tabulated.
Section II: The Election Committee shall consist of five members. No one else is to be present when the votes are tallied. The five members of
the Election Committee will include the First Vice-President. The four members, excluding the First Vice-President, are to be selected by the
Executive Board at the Board meeting held 90 days prior to the annual conference. No relatives or spouses or nominees will be appointed to the
election committee. A ballot that does not have a vote for each office will be considered valid.
Section III: The term of office for executive officers who are elected by the membership shall be until the last day of the annual conference,
except for the President, upon completion of his or her elected term of office, shall serve the following year as a non-voting, ex-officio member of
the Executive Committee.
Section IV: Nominations for the Regional Chairpersons and Institutional Chairpersons shall come from those corporation members within
that region or institutional section and only members in that region or institutional section will participate in the vote. If any region or
institutional position is left without an elected chairperson after June 30th of each year, the Executive Committee will decide who will fill the
position.
Section V: Officers of the corporation may be removed from their respective offices at any time by vote of the majority of the membership of the
corporation, provided however, that notice of such action shall be given to each members of the corporation at least five days prior to any
meeting at which such a vote is taken. Upon removal of an officer, the corporation shall elect a successor to serve the remainder of the
unexpired term of the removed officer.
shall be made by the Nominations Committee which shall consist of the District and Institutional Representatives. The Nominations
Committee shall submit requests for nominations to the membership of the corporation (90 days prior to annual conference). The membership
shall return nominations within 30 days to the Nomination Committee. The Nomination Committee has 15 days to mail out official ballots to
the membership for voting. The membership has 30 days to return ballots to be tabulated.
Section II: The Election Committee shall consist of five members. No one else is to be present when the votes are tallied. The five members of
the Election Committee will include the First Vice-President. The four members, excluding the First Vice-President, are to be selected by the
Executive Board at the Board meeting held 90 days prior to the annual conference. No relatives or spouses or nominees will be appointed to the
election committee. A ballot that does not have a vote for each office will be considered valid.
Section III: The term of office for executive officers who are elected by the membership shall be until the last day of the annual conference,
except for the President, upon completion of his or her elected term of office, shall serve the following year as a non-voting, ex-officio member of
the Executive Committee.
Section IV: Nominations for the Regional Chairpersons and Institutional Chairpersons shall come from those corporation members within
that region or institutional section and only members in that region or institutional section will participate in the vote. If any region or
institutional position is left without an elected chairperson after June 30th of each year, the Executive Committee will decide who will fill the
position.
Section V: Officers of the corporation may be removed from their respective offices at any time by vote of the majority of the membership of the
corporation, provided however, that notice of such action shall be given to each members of the corporation at least five days prior to any
meeting at which such a vote is taken. Upon removal of an officer, the corporation shall elect a successor to serve the remainder of the
unexpired term of the removed officer.
| ARTICLE V GOVERNMENT |
Section I: In all matters requiring a vote by the Executive Committee, a quorum of five members must be present. The President will vote
only in the case of a tie. A simple majority vote will be required to carry any matter of business.
Section II: Regional Structures:
The corporation shall be divided into regions, with each region being subdivided. Each sub-region shall have a chairperson.
Section III: Institutional Structures:
There will be a Regional Youth Detention Center representative for Regional Youth Detention Centers. Only members from the Regional
Youth Detention Centers will be allowed to vote for these positions. There shall also be Youth Development Campuses representative chosen
by the members of the Youth Development Campuses.
Section IV: Business:
Business may be conducted by mail outs to all active members of the corporation. A simple majority returned will be required to carry any
matters of business.
only in the case of a tie. A simple majority vote will be required to carry any matter of business.
Section II: Regional Structures:
The corporation shall be divided into regions, with each region being subdivided. Each sub-region shall have a chairperson.
Section III: Institutional Structures:
There will be a Regional Youth Detention Center representative for Regional Youth Detention Centers. Only members from the Regional
Youth Detention Centers will be allowed to vote for these positions. There shall also be Youth Development Campuses representative chosen
by the members of the Youth Development Campuses.
Section IV: Business:
Business may be conducted by mail outs to all active members of the corporation. A simple majority returned will be required to carry any
matters of business.
| ARTICLE VI ANNUAL MEETINGS |
Section I: There shall be at least one annual statewide general meeting of the corporation during each fiscal year.
Section II: There shall be an annual business meeting of the corporation each fiscal year in conjunction with a statewide general meeting.
A quorum for the annual business meeting shall be the numbers present at such meeting.
Section II: There shall be an annual business meeting of the corporation each fiscal year in conjunction with a statewide general meeting.
A quorum for the annual business meeting shall be the numbers present at such meeting.
| ARTICLE VII AMENDMENTS |
Section I: Proposed amendments to the bylaws must be submitted in written form for the review and recommendation by the Executive
Committee, after which such proposed amendments must be submitted to the membership of the corporation. A two-thirds majority of the
corporation’s membership shall be sufficient to amend the bylaws.
Section II: Amendments shall be effective immediately upon adoption by two-thirds majority of the corporation’s membership unless a
specific effective date is specified in the motion to adopt.
Committee, after which such proposed amendments must be submitted to the membership of the corporation. A two-thirds majority of the
corporation’s membership shall be sufficient to amend the bylaws.
Section II: Amendments shall be effective immediately upon adoption by two-thirds majority of the corporation’s membership unless a
specific effective date is specified in the motion to adopt.
GJSA By-Laws
 |
| |
 |
| |
 |
| |
 |
| |
 |
| |
 |
| |
 |
| |
 |
| |
 |
| |
 |
| |
 |
| |
 |
| |
 |
| |
 |
